PRIVACY POLICY FOR THE DANFORTH JEWISH CIRCLE

Effective Date: 2026

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The Danforth Jewish Circle (DJC) is committed to protecting the privacy and personal information of our members, donors, students, volunteers, and visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with Canadian privacy standards, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

 

 

1. Information We Collect

We collect personal information that you voluntarily provide to us when registering for membership, signing up for programs, making donations, or communicating with us. This includes:

• Contact Information: Name, mailing address, telephone number, and email address.

• Membership & Demographic Data: Hebrew names, family relationships, lifecycle dates, and connection preferences.

• Children’s Education Program Data: Names, ages, grades, and medical/emergency contacts for participants in our Children's Jewish Studies or Bet Mitzvah programs.

• Financial Information: Payment card details or banking information provided securely for membership contributions, tuition, event tickets, or donations.

• Accessibility Requests: Dietary constraints, physical accessibility requirements, or requests for ASL/captioning support.

 

 

2. How We Use Your Information

The DJC uses your personal information to run our synagogue community, provide services, and maintain organizational records. Specifically, we use it to:

• Manage your membership account and send transactional notifications via our portal, EZ Shul.

• Administer community programs, children's education classes, and lifecycle events.

• Process donations, distribute charitable tax receipts, and manage sliding-scale payment setups.

• Distribute community newsletters, event calendars, or critical updates regarding services.

• Facilitate requested accommodations or adjust programming for health and safety needs.

 

 

3. Disclosure of Information

The DJC does not sell, rent, or trade your personal information. We only share your data with trusted third parties under strict confidentiality protocols, including:

• Service Providers: Third-party cloud systems that handle our operations, specifically EZ Shul (our data and membership management database platform).

• Payment Processors: Secure, PCI-compliant vendors who handle payment verification and transactions.

• Legal Compliance: Authorities or agencies, if required by Canadian law (e.g., reporting charitable financial audits to the Canada Revenue Agency).

 

 

4. Data Security and Retention

We maintain administrative, technical, and physical security measures designed to protect your personal data against unauthorized access, loss, or modification.

• Financial transactions are encrypted via secure pathways.

• Access to personal information within our registry database is strictly limited to authorized staff members and designated board leaders.

• We retain your information only as long as necessary to fulfill community objectives or comply with legislative data retention periods (such as financial tracking laws).

 

 

5. Website Cookies and Tracking

Our website, djctoronto.com, uses essential and analytical cookies to improve user experience, monitor site performance, and ensure smooth portal operations. You can adjust your internet browser settings to decline tracking cookies, though doing so might affect certain automated online registration features.

 

 

6. Your Rights and Choices

Under Canadian privacy legislation, you hold specific rights regarding your data:

• Access & Accuracy: You can log into your portal account at any time to update your directory information or request a summary of the data we hold.

• Consent Withdrawal: You can choose to opt out of promotional emails or community newsletters at any time by utilizing the "Unsubscribe" links provided.

• Deletion Requests: You can request the removal of non-essential historical personal data from our systems, subject to legal limits.

 

7. Photo and Video Release Policy

The DJC is a vibrant community, and we frequently capture photographs and video recordings during services, festivals, educational programs, and community events. We use these media assets to share our community’s life on our website, in digital newsletters, on official social media channels, and in promotional materials.

• Public & Large-Scale Events: By attending public DJC events, services, or gatherings, you acknowledge that your likeness may be captured in group photographs or crowd video footage used for community storytelling.

• Children's Programs & Close-Ups: We respect the privacy of our families. For youth education programs (such as the Children's Jewish Studies or Bet Mitzvah programs) or prominent close-up portraits of individuals, we obtain explicit consent from parents, guardians, or the individuals themselves before publication.

• Livestreaming Notice: Certain religious services or community webinars may be livestreamed or recorded for members who cannot attend in person. Signs or verbal announcements will notify attendees when recording is active.

• Opt-Out Rights: If you or a family member prefers not to be photographed or filmed, or if you wish to request the removal of an existing image from our digital platforms, please notify our photographers at the event or contact news@djctoronto.com. We will make every effort to accommodate your request.

 

Contact Information

If you have questions about this policy, wish to update your profile preferences, or want to register a privacy question, please reach out to our administration office:

• Email: info@djctoronto.com

• Phone: 416-580-6303

• Mailing Address: 455 Danforth Avenue, Suite 125, Toronto, ON M4K 1P1